Policies:
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Reserving the theatre: The theatre may be reserved by William & Mary faculty and staff. Student and external group reservations are generally not permitted except for library-partnered events.
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All theatre reservations are moderated and must be approved by library staff. You will receive a booking confirmation email when your event is approved. Please allow 48 business hours for a response to your booking request.
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A designated contact person for the booking must be present for the entirety of the event/class.
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Food and drink are not permitted in the theatre.
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Maximum capacity: 70
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The theatre is ADA/handicap accessible and features designated wheelchair spaces.
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Public film screenings: There are copyright rules for public screenings of films. If the film selected is in our library collection, it may come with public performance rights. Otherwise, there may be a cost related to the screening. Costs for performance rights will be billed to the host department. For assistance on obtaining performance rights for a film, please contact your library liaison.
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Film screening for a class: All streaming video services in the library’s collections allow group usage for class and teaching purposes, without the need to purchase performance rights. This includes the use of DVDs for class and teaching purposes.
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Event receptions: The outdoor patios are available for receptions. For usage policies and to reserve a patio, visit our Patios & Outdoor Tabling page. We cannot provide event space for indoor receptions, as the classrooms are in high demand and are only reservable for library instruction, and the Botetourt Gallery is not ADA/handicap accessible.
Important Reminder: If you need to cancel your event for any reason, you must contact libraryoutreach@wm.edu as soon as possible.
There are two ways to reserve this room:
- By time: Use the "Search by Time" tab and enter a time and date to see what rooms are available at your selected time.
- By room name or availability: Use the "Search by Space" tab and click the "Search" button to show all rooms (you don't need to enter a room name or number). Click the "Show Availability" button to see when the room is reservable.
For additional information, please email External Relations.